Employment Description

Administrative Assistant - Operations & Facilities
Date Posted 07/13/2017
Hiring Status Screening Applications
Location Twin Cities Campus
Position Responsibilities
The Administrative Assistant provides support to the Associate Vice President of Enrollment Management and Student Services and the Maintenance Engineer.  This full time position will work Monday through Thursday 10:00 a.m. to 6:30 p.m. and Friday 9:00 a.m. to 5:00 p.m.
 
Responsibilities include:
 
Maintain and order office, mailroom, and meeting supplies.
Assist with room, class, and event scheduling for the campus
Coordinate with multiple departments to plan and organize meetings and events.
Process invoices and payments to service providers.
Assist with communications between staff from all departments and send out campus wide emails as needed.
Act as the point of contact for the department and maintain department email account.
Organize department tasks and communicate with staff as necessary to complete tasks.  
Assist the AVP with data collection for reports as needed.
Essential Skills and Abilities
The ideal candidate must:
  • Be highly organized.
  • Have strong attention to detail.
  • Have excellent written and oral communication skills.
  • Be able to manage multiple tasks efficiently and effectively.
  • Demonstrate a commitment to customer service. 
  • Be proficient in MS Office Suite and Google platform and have the ability to learn room scheduling system.
  • Have the ability to maintain some evening/weekend hours. 
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience
Bachelor’s degree required.  Prior experience in higher education preferred.
 
All job offers are contingent upon the successful completion of a criminal background check.
Additional Required Materials Resume, cover letter, application
Application Review Date 07/26/2017
Starting Date 08/01/2017
Contact Gena Bilden
Contact Email gbilden@smumn.edu
Position Full-time
Contract Length
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Catholic identity to apply.
EEO M/W/D/V