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Military Leave

Course Incompletion Due to Call to Active Military Duty

Students called to active military duty, for a period of 30 or more consecutive days, before completing their courses have three options. They must indicate their choice in writing to the Associate Vice President of Enrollment Management and Student Services or designee, before departure.

  1. If the student is close to completion of the course, he or she may make arrangements with the program director to complete the course or request a grade of Incomplete (I). The student then completes the remaining required work when they return. There are no academic or financial penalties associated with a grade of “I”. If the student does not complete the work within 90 days of his or her return, the grade of “I” will be changed to W (Withdraw) and the student will need to re-register and retake the course.
  2. The student may request withdrawal from the course. There are no academic or financial penalties associated with withdrawal from a course under these circumstances. No drop fee will be charged and the student will receive a full tuition refund. The course will be removed from the transcript.
  3. The student may remain in the course and complete the course for full credit. Class sessions missed due to performing active military service will not negatively impact the student's grade or standing in the course. The student is not automatically excluded from completing assignments while performing active military service.

Course Incompletion Due to Service-Connected Disability

Students who have service-connected disabilities as certified by the United States Department of Veterans Affairs and whose service-connected medical conditions or medical treatment requirements reasonably prevent the students attendance at or progress in part or all of the students studies at any given time has three options.  Students will be asked to provide written verification of the existence of the medical condition or medical treatment.

  1.  If the student is close to completion of the course, he or she may make arrangements with the program director to complete the course or request a grade of Incomplete (I).  The student then completes the remaining required work when they have completed medical treatment or made sufficient medical recovery. There are no academic or financial penalties associated with a grade of “I”. If the student does not complete the work within 90 days of his or her return, the grade of “I” will be changed to W (Withdraw) and the student will need to re-register and retake the course.
  2. The student may request withdrawal from the course. There are no academic or financial penalties associated with withdrawal from a course under these circumstances. No drop fee will be charged and the student will receive a full tuition refund. Any tuition refunds will be subject to the state or federal financial aid program requirements.
  3. The student may remain in the course and complete the course for full credit. Class sessions missed due to medical treatment or medical condition will not negatively impact the student’s grade or standing in the course.  The student is not automatically excluded from completing assignments while receiving medical treatment or recovering from the medical condition.

Refund of Room, Board and Fees for Call to Active Duty or Service-Connected Disability

Students who have been called to active military service or has service-connected disabilities as certified medical conditional or medical treatment requirements reasonably prevent the students attendance at or progress in part or all of the students studies at any given time may receive a full refund of amounts paid for room, board, and fees.  The refund amounts wil be attributable to the time period during which the student was servicing in active military service or receiving medical treatment or dealing with the person’s medical condition and did not use the facilities or services for which the amounts were paid.  Any refund of room, board, and fees is subject to the requirements of the state or federal financial aid program regulations.  Students will be asked to provide written verification of the order to active service or of the existence of the medical condition or medical treatment before any refund can be processed.