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Registration

Registration Instructions
  1. Log in to WebTools.
  2. Click on: Course Registration.
  3. View the online registration tutorial and policy.
  4. Register for classes, add/drop a course, and make any needed changes to class schedule.
  5. If problems arise with WebTools access, please contact the Helpdesk by e-mail at tchelpdesk@smumn.edu or by phone, toll-free: 612-728-5100 ext. 7800.
  6. For all other course registration problems, contact your program staff.

Priority Registration Guidelines

In cases where more students register for a course than space allows, first priority is given to students for whom the course meets a degree requirement. Among these students, priority is assigned as follows:

  1. Students with the fewest number of credits left to complete.
  2. Students with the greatest number of credits in progress (courses being taken currently but not yet completed).
  3. The date the registration request is received.

Students for whom the course is an elective are then given priority based on the guidelines above. Contact program staff for program-specific procedures.

Registration Holds / Prerequisites

Academic Holds - Academic holds are placed on student accounts by the program when there is a failure to meet academic standards or progression. Students will need to contact their program coordinators to discuss the necessary steps to remove this hold.

Account Holds - Account holds on are automatically placed on student tuition accounts when the account balance becomes outstanding. Account holds will not be removed until the outstanding balance is paid in full, which can result in delayed course registration. For more information, contact SMU Central at smucentral@smumn.edu or 612-238-4566.

Course Prerequisites - Course prerequisites are put in place to prevent students from registering for courses they are not yet prepared for. Students will need to contact their program coordinators to discuss the necessary course requirements to allow for future registration.

Changes in Registration

Changes in registration include adding or withdrawing from a course. All changes in registration must be made in writing or online. Students are subject to the late registration fee for courses added after the designated change period. Tuition refunds for courses withdrawn are subject to the course withdrawal policy.

Changes in registration may be done one of two ways:

  1. Add or drop online through WebTools, up until the start time of the course
  2. For courses administered from the Twin Cities campus submit a request to drop by e-mail at dropclass@smumn.edu, and for courses administered from the Winona campus submit a course add/drop form to the Winona Office of the Registrar.

Course Drop/Withdrawal Policy

Students must formally drop or withdraw from a course for which they have registered, but do not plan to attend or complete.

Students who drop a course online using WebTools up to the beginning of a course will not be charged a drop fee and the course will be removed from the transcript.

Students receiving financial aid, including loans and grants, will receive the grade of W for all course drops/withdrawal that occur after financial aid has been disbursed, including prior to the start of the course and during the first 50% of the course. Withdrawals requested after 50% of the scheduled course will result in a grade of NC.

Written requests to drop or withdraw from a course must be sent to dropclass@smumn.edu. Written requests received prior to the beginning of a course or once a course has begun will be charged a $30.00 drop fee per request and liability for payment will be incurred.

Tuition Refund

Tuition refunds for online and written requests are based on the following schedule:

Regular Courses:  
• Before the second class meeting 100%
• After the second class meeting, but before the third 75%
• After the third class meeting, but before the fourth 50%
• After the fourth class meeting None
Blended Delivery and Independent Study Courses:  
• Up to 20% of the amount of elapsed course time 100%
• 21 - 35% of the amount of elapsed course time 75%
• 36 - 50% of the amount of elapsed course time 50%
• After 51% of the amount of elapsed course time None
 
Tuition refund for a blended or independent study course is calculated based on the amount of elapsed course time as measured from the start date of the course until the end date of the course.
Online Courses  
• During the first week of the class: 100%
• During the second week of the class: 75%
• During the third week of the class: 50%
• During the fourth week of the class: None

Tuition refund for an online course is calculated based on the start date of the course and the week. Typical online courses are eight weeks in length and for course withdrawal a week is defined as Monday through Monday. A drop fee of $30.00 is charged during and beyond the second week of class.

Withdrawals requested during the first 50% of the course will result in the grade of W on the student's transcript. Withdrawals requested after 50% of the scheduled course has been completed will result in a grade of NC (No Credit) on the student's transcript.

Two or Three Session Courses

A student who misses the first class of a two or three session course must withdraw from the course. To obtain a full refund for a two or three session course, students must drop the course prior to the beginning of the course. Withdrawal after the first session and prior to the start of the second session will result in a 50 % tuition refund and the grade of NC (no credit) on the student's official transcript.

Administrative Withdrawal from a Course

Failure to follow course withdrawal procedures will result in administrative withdrawal. A student will be administratively withdrawn after the third class for nonattendance, which will result in a 50% tuition refund and the grade of X (unauthorized withdrawal), which negatively impacts the GPA, on the student's transcript.

Students enrolled in fully online programs will be administratively withdrawn after seven days of inactivity. The tuition refund is based on the last date of attendance and will result in an X grade.