Billing & Payment Tuition & Fees Billing Statements & Due Dates Payment Methods Credit Card Fee Past Due Charges Employer Tuition Reimbursement Third Party Payment Process Policy Acceptance Tuition Refund Due to Course Withdrawal Insufficient Funds Checks Delinquent Account Policy Student's Billing Rights Questions Tuition & Fees The tuition and fee schedule is available on the Tuition & Fees page. Students are required to pay the current tuition rate for all classes taken toward their degree. The tuition is based on the tuition rate of the program through which the course is offered. Saint Mary's University of Minnesota reserves the right to revise tuition payment policies at any time. Should this occur, students will be notified prior to the effective date of the changes. Billing Statements & Due Dates Billing statements are emailed after the 21st of each month to the student's Saint Mary's University email account. Students are responsible for checking their email account regularly to access their tuition account statement. Students may also access their account information online through WebTools. Payment for classes is due the 15th of the following month after the class begins. Students in online programs will receive a billing statement on the 1st day of class, and the 8th day of class. Payment for classes is due by the 8th day of class. Failure to pay will result in withdrawal from the class. Payment Methods All students enrolled at Saint Mary's University of Minnesota are expected to pay each semester's tuition by the 15th of the following month after the class begins. Tuition bills can be paid in one of three ways: Transferring Funds From Checking or Saving Account - Log-in to Webtools, go to the Financial column on the right-hand side, select “Make an Online Payment” link, and follow the directions to make a payment. Saint Mary's University uses CashNet to process online payments. CashNet is a PCI Security Standard compliant website. You may access CashNet through WebTools or the link on your electronic eBill. Paying With a Credit Card - Log-in to Webtools, go to the Financial column on the right-hand side, select “Make an Online Payment” link, and follow the directions to make a payment. This application will also use CashNet services. Note: There is a 2.75% service fee associated with credit payments. Mailing a Check or Money Order to the Winona business office - Note: Checks are accepted at our Twin Cities office (La Salle Hall building) however it will delay the posting time of your payment. Saint Mary’s University 700 Terrace Heights Business Office #8 Winona, MN 55987-1399 Cash is not an accepted form of payment. Payments cannot be made over the phone. To express concerns, contact Student Central: firstname.lastname@example.org Credit Card Fee A non-refundable fee of 2.75% of the total amount changed on the credit card will be applied to the transaction. No fee will be charged for ACH transactions. Past Due Charges A finance charge of 1% per month (12% per annum) will be added to all balances past due. Should it become necessary to forward this account for collection, the student will be responsible for all additional fees. To avoid service charges you may pay online the same day that tuition is due. If you have a hold on your account, paying online will remove the hold and you will be allowed to register. Employer Tuition Reimbursement If you are receiving tuition reimbursement through your employer, we ask that you complete a tuition reimbursement agreement (PDF) once per academic year and submit it with a copy of your company’s policy on tuition assistance. Saint Mary’s will not invoice out tuition expenses for employer tuition reimbursement. If your employer requires verification of the course price, number of credits, grade, and/ or deferment status, these are things we provide at your request. Please direct any questions or concerns to Student Central. Third Party Payment Process Saint Mary’s is able to provide billing invoices to third parties on behalf of a student. The third party must authorize and send a funding authorization to Student Central on the Minneapolis campus. Saint Mary's University of Minnesota Attn: Yonas Teklemariam 2500 Park Avenue Minneapolis, MN 55404 Once an authorization is received, a staff member from Student Central will generate a billing invoice to reflect the authorized amount. Invoices are processed and sent to third parties within 10 business days of the time they are received. Once an invoice is received by the third party, payment can be made on a student’s behalf to: Saint Mary’s University 700 Terrace Heights Business Office #8 Winona, MN 55987-1399 Authorizing Books and Supply: The bookstore located on the Saint Mary’s campus is a separate entity from the University. The bookstore is owned and operated by Barnes & Noble and must be invoiced out separately. For more information please contact the bookstore manager at email@example.com or (866) 437-2788, ext. 170. Contact Information: Yonas Teklemariam E-mail: firstname.lastname@example.org Office: (612) 238-4537 Tuition Reimbursement Letter Request Form / Receipt To request an official tuition reimbursement letter/receipt please fill out the online form. Policy Acceptance Registration for classes at Saint Mary's University of Minnesota indicates acceptance of this tuition payment policy. Tuition Refund Due to Course Withdrawal Students who do not notify the university of their intent to withdraw from a course will result in an unauthorized withdrawal from the course. See course drop/withdrawal policy for tuition refund schedule. Insufficient Funds Checks A service charge of $20.00 will be assessed against the student's account for each check returned for insufficient funds. Delinquent Account Policy The university reserves the right to modify the terms and conditions of this policy prior to registration for any semester by sending a written notice to students at their last known billing address. Students are responsible for providing the business office with an accurate and current billing address, telephone numbers, and e-mail address. Students with balances on their accounts on the billing date of any month will receive a statement with the amount owed designated as the new balance. Payments are due on or before the 15th day of the following month. Payments, credits, or charges received or made after the billing date will be reflected on the next monthly statement. If the new balance shown on the monthly statement is paid before the 15th of the following month, no finance charge will accrue. If full payment is not made by the 15th, a finance charge is imposed on the adjusted balance of the account. The university will use a monthly periodic rate which corresponds to an annual percentage rate of 12 % to compute the finance charge. The university calculates the finance charge by applying the periodic rate to the adjusted balance of the student's account. The adjusted balance is calculated by taking the balance owed at the end of the previous billing cycle and subtracting any unpaid finance charges and payments or credits received during the present billing cycle. The student may pay the balance in full at any time. Accounts are delinquent when the payment terms on a student's account have not been met. When an account becomes past due, a past due notice will be generated on the student's billing statement. The university has the right to take steps to collect the balance owed including, but not limited to, prohibiting the student from registering for classes; withholding course credits, academic transcripts, and diplomas; remanding the student's account to a collection agency; and taking legal action to collect the amount due. The university is authorized to release financial information to those concerned with collecting the balance owed. The student shall pay all costs incurred by the university in association with collecting monies owed. This may include collection agency fees, attorney fees, and court costs. Student's Billing Rights If a student believes a bill is incorrect, or if a student needs more information about a bill, the student should contact the Billing Office. The student must contact the university in writing within 60 days of the charges in question. In the letter, the student must provide the following information: Student name and account number. Dollar amount of suspected error. Description of the error or an explanation of why the student believes there is an error. If the student needs more information, describe the item about which the student is unsure. The university will acknowledge the student's letter within 30 days, unless it has corrected the error by then. Within 90 days, the university will either correct the error or provide explanation as to why it believes the bill to be correct. After the university receives the student's letter, it may not attempt to collect the amount in question or report the student as delinquent. However, the university may continue to bill the student for the amount in question, including finance charges. The student is not obligated to pay the parts of the bill in question, but is responsible for the remainder of the balance, if any. If the university finds an error was made, the student will not have to pay the amount or any finance charge which may have accrued on the amount in question. If the university finds no mistake, the student is then immediately responsible for the amount, and may be responsible for any finance charges accrued. In either case, the university will send out a new statement which reflects the amount the student owes. If the university's explanation does not satisfy the student, the student must inform the university within 10 days that he or she still refuses to pay the bill in question. The university will then tell any party to whom it reports the student's nonpayment that the student has a question about the bill. The university will further tell the student the name of anyone to whom it reports nonpayment information. The university is further obligated to report to all parties when the matter has been resolved. If the university fails to follow the above rules, it cannot collect the first $50 of the questioned amount, even if the bill was correct. Questions? Contact Student Central.