Undergraduate Winona Campus
Relationship-rich and hands-on experiences are the foundation of a Saint Mary’s University education. Although this year may look and feel different, Saint Mary’s is committed to providing these important experiences and to providing a challenging, motivating, and engaged classroom and campus.
Classrooms will be configured to promote social distancing as shown; additionally:
Room-specific plans will be developed and communicated for every classroom and instructional space, including labs, studios, and rehearsal spaces. Posters and floor decals are being installed.
- Sanitizing stations are being set up throughout the campus so students and faculty can clean shared equipment and areas as they enter and leave each space.
- Plexiglass is being installed at customer-service areas. Cloth face coverings or face masks must be worn by all faculty and students in classrooms, labs, and studios.
- Additionally, increased cleaning protocol will be implemented in high-traffic areas.
- By the first week of August, all course deliveries will be set, and updated classroom information will be communicated with students.
- Professors will continue to have office hours. For safety, faculty are encouraged to meet with students virtually.
- Shared spaces will have posted occupancy limits.
An additional 27 classes have moved to online (in addition to the original 12, which were scheduled to move online before the pandemic), and adjustments are continually being made. Larger classes are being relocated to bigger areas like Figliulo Recital Hall and Page Theatre. Saint Mary’s is actively working to prepare to transfer courses to online experiences, should additional stay-at-home periods be implemented.
The university is continuing to assess the needs of faculty and students and adjust accordingly. Students who are at high risk are invited to fill out this form by Aug. 1. Online components will be offered for students who need special accommodations. All courses will be designed and taught in ways that allow students who must be quarantined, or who must shift to fully remote learning, to continue to complete the course.
Fall Study Abroad
After much consideration, Saint Mary’s has made the difficult decision to cancel all fall 2020 study abroad programs. This decision was based on a firm commitment to student health and safety, and took into account travel and visa restrictions, ongoing CDC guidance related to limiting international travel, and the unpredictable timeline of COVID-19.
Because of the unpredictability of this virus, no decision has been made regarding spring 2021. We will continue to monitor the situation and inform students as soon as a decision has been made.
Implementation of Canvas as Saint Mary’s new learning management system began this summer so that a number of fall courses will be offered via Canvas. Panopto is the university’s new video repository, lecture capture/webcast, and Tegrity replacement. Panopto offers lots of additional features like inbrowser editing, discussions in video, closed captioning, quizzes/grading, statistics on views, and much more.
The Minnesota Intercollegiate Athletic Council announced its decision to postpone most fall intercollegiate competition. According to the MIAC, “The conference is working to develop spring schedules for those sports, which have been deemed at medium- or high-risk for coronavirus transmission by the NCAA.” The postponement relates to health and safety concerns related to the COVID-19 pandemic.
Will there be fall intercollegiate sports?
In accordance with the July 24 decision by the MIAC, there will be no fall intercollegiate varsity during the fall 2020 season at Saint Mary’s. Teams will be able to practice and train within relevant MIAC guidelines, as well as those outlined in the NCAA Resocialization of Collegiate Sport: Developing Standards for Practice and Competition
Consistent with that decision, the university will not offer fall club sports during the fall 2020 season.
Will fall sports student-athletes have the opportunity to compete at a different time during the year?
MIAC has announced it will postpone all fall sports to spring 2021, and Saint Mary’s will begin exploring opportunities to follow this recommendation.
When will information be made about winter or spring sports?
A decision on winter or spring sports has not been made at this time. The MIAC will continue to review this matter with the assistance of coaches and athletic directors.
How will this affect student-athletes who participate in fall and spring sports?
We are waiting on guidance from the MIAC on this issue.
Will fall student-athletes still return to campus early (as scheduled)?
No. Student-athletes will now arrive on campus with other students in accordance with the general Residence Life return-to-campus plan Aug. 20-23.
Will athletic teams who are not competing continue to function as teams and be able to interact with coaches?
We are encouraging coaches to engage with their teams and student-athletes, as permitted by NCAA and MDH guidelines. Per NCAA guidance in its 2020 NCAA Division III COVID-19 Question and Answer Guide: a coach may engage in athletically related activity with their student-athlete if the institution does not sponsor competition for fall sports in 2020, provided that the athletically related activity is within the declared playing season. (Bylaw 17.1.1). If the student engages in athletically related activity within the declared playing season, the student will not be charged with a season of participation unless the student engages in outside competition.
It is expected that coaches will be permitted to engage with their teams and student-athletes. During the first 14 days after return to campus, we anticipate the opportunity to participate in individual and small group workouts (10 total individuals maximum) with members of our coaching staffs. Social distancing must be observed during these workouts. After that, we anticipate the opportunity to participate in team activities with no more than fifty (50) total individuals maximum with members of our coaching staffs. The ability to engage in larger workouts is contingent on no significant cases of COVID-19 in the team in question.
What will fall look like for student-athletes?
We will continue to develop and support our student-athletes through this difficult time by providing workout, strength and conditioning plans, as well as personal encouragement, strategizing, and team building activities. Student-athletes will have athletic-related meetings with coaches and other teammates. All activities will be held in accordance with federal, state, local, and institutional safety guidelines as well as NCAA guidelines.
Will student-athletes be able to continue strength and conditioning?
Our staff intends to hold modified strength and conditioning sessions for student-athletes. The schedule will be different from past years to allow for increased sanitation and social distancing procedures as well as the use of outdoor spaces. Additional safety procedures will be communicated to student-athletes by the athletics staff.
What will practicing and workouts look like?
All indoor practices will follow current NCAA and MDH phasing guidelines for athletics and facilities. Our weight-lifting room has been spread out through the first two courts of Gostomski Fieldhouse to promote social distancing, and cardio has transitioned, as well. Additional equipment may be added to assist with wellbeing. Use of Gostomski Fieldhouse will be by registration only, with students having first priority. The Sports Medicine and athletic training staff will follow the phases outlined in the NCAA Resocialization of Collegiate Sport: Developing Standards for Practice and Competition. The Athletic Training Room will use in-person appointment systems for evaluation, treatments, and rehabilitation of injuries or illness for student-athletes throughout the 2020-21 academic year. Care standards will remain the same, but could take longer due to capacity limits, daily screenings, temperature checks, and new safety procedures. Additional safety procedures will be communicated to student-athletes by the Sports Medicine staff.
Are locker rooms available to athletes?
We will follow current NCAA and MDH phasing guidelines for athletics and facilities. Our custodial staff will have enhanced daily cleaning protocols in place for our athletic facilities, including locker rooms. Guidelines regarding limited student locker room usage will be posted.
Are locker rooms available to non student-athletes and faculty and staff?
Locker rooms will be available to Saint Mary’s faculty and staff only during workout periods and are not reservable for long-term use.
Are other facilities open to student-athletes?
Student-athletes will need to adhere to the posted social distancing guidelines at all facilities.
How does this affect NCAA eligibility?
For Division III student-athletes, participation in workouts, meetings or practices in the fall semester will not trigger the use of a season of participation. The NCAA issued a blanket waiver on July 9, 2020, for Division III stating that student-athletes will not use a season of participation if their team can only complete 50% or less of their sport's maximum contests/dates of competition. The NCAA also issued a blanket statement the same day stating that a student-athlete will receive a two- semester extension of eligibility (toward their 10-semester total) if they are unable to participate due to COVID-19 or if their team completes 50% or less of that sport's maximum contests/dates of competition. Visit the NCAA website for the full announcement.
What if a student chooses to take a gap term or year? How does that affect their standing on the team?
Student-athletes need to assess the best decision for themselves and their team. Those that elect to take time off will likely return to eligibility but will be subject to NCAA and MIAC rules and waivers.
What impact would participating in a nontraditional season have on my athletic eligibility?
Fall sport athletes would not use a season of eligibility under NCAA rules if their team does not compete against another institution during the fall season.
All Saint Mary’s students are being asked to quarantine at home for 14 days prior to their arrival on campus. Health screenings for on-campus student-athletes will follow the procedures and testing protocol outlined by Saint Mary’s University and the NCAA. The plan includes onboarding testing upon return to campus for all student-athletes, followed by daily symptom check and temperature checks via an online app software program, as well as in person. This will be a collaborative effort between our sports medicine, athletic training, and the Jay Johnson Wellness Center collaboration with Mayo Clinic. The app (Healthy Roster) will send out an automated survey every single day to our student athletes. The survey will ask them questions regarding symptoms of the COVID-19, and then student responses are relayed to athletics.
Saint Mary’s communitywide health guidelines include washing hands frequently, sanitizing public spaces after use, and wearing a mask that covers both nose and mouth at all times while in the presence of others in indoor public spaces. Additionally face coverings are required to be worn in outdoor public spaces when physical distancing of 6 feet or greater cannot be maintained.
As outlined in the NCAA Resocialization of Sport document, specific underlying medical conditions such as moderate to severe asthma, immunocompromised status, severe obesity, diabetes or additional heart, lung, kidney or liver disease have all been identified as conditions that may place an individual into a higher-risk category. It is recommended that individuals with increased risk factors refrain from participation in the early stages of organized athletic activity. The presence of increased risk factors may require additional documentation from your primary physician, and all final participation clearances are at the discretion of Dr. Alecia Gende, from Mayo Clinic, our athletics team doctor.
Pledge to Protect Our Community
We ask all student-athletes and our staff to sign the pledge to protect our community
What about intramural and club sports?
Club sports are canceled until Jan. 1, in keeping with the decision of the MIAC regarding fall sports. Intramural sports are being reviewed at this time.
Mass will continue in Saint Thomas More Chapel with a maximum capacity of 50 guests. The chapel has been cordoned off to promote social distancing.
Room 14 in the Toner Student Center will be available for commuter students. In addition to two quiet study areas and a lounge space, a microwave and refrigerator will be provided to create a lunch space. With separate areas, commuter students should be able to social distance easily. Additional areas available to commuter students include:
- Gostomski Fieldhouse, with a Saint Mary’s ID, during hours of operation
- Food service, if commuter students have a meal plan
All students are required to quarantine if their roommate becomes sick with COVID-19 symptoms. Commuter students are expected to quarantine if family members or roommates become ill. If this happens, students should contact Student Success at firstname.lastname@example.org for details on how they can safely continue their studies during this time period.
Saint Mary’s will introduce an all new dining program on the Winona Campus beginning fall 2020 with expected completion of all projects in summer 2021. Chartwells will offer new meal plans for residential and commuter students, creating greater value and satisfaction through available choices. Saint Mary’s retail dining program will be revitalized in summer 2020 to expand options and improve the overall quality of dining offerings on campus.
We’ve updated our terminology to align with best practices in dining services; blocks are now called meal exchanges.
To select a meal plan, students should complete the appropriate form by 4 p.m. Friday, July 31:
Currently, all residential students are defaulted to the Essential 19 meal plan and billed accordingly on their account. This is a placeholder until the meal plan selection process is completed. Adjustments will be made after Saturday, Aug. 1.
Students can also take our meal plan assistant survey to help them choose a plan.
Campus dining for fall 2020
As we prepare to welcome students back to campus this fall, we are doing so with their safety and well-being in mind. Shared spaces, including the dining room, will have posted occupancy limits. A maximum of 110 people can safely eat in the dining room at one time with new social distancing guidelines. Once capacity is reached, students will be encouraged to eat at other locations, including outside or other spots in the Toner Student Center, or take a to-go container back to their residence hall.
Contact the Rev. Robert S. Horihan, rector, at email@example.com or 507-494-8840 for more information.
Entry to U.S. / Arrival Information
Entry information – Currently there are restrictions for entry into the U.S., like for many countries, due to COVID-19. Prior to purchasing your flight arrangements, please review the most current information regarding these travel restrictions. Please see the U.S. Department of State travel information and/or seek information from your local embassy or consulate. Entry restrictions continue for students coming to the U.S. from China. Students coming from the Schengen area of Europe, which was previously restricted, now are able to enter. Please see this link regarding the exception for students.
Saint Mary’s does not know when restrictions will be lifted or revised. A number of our students reside in countries currently under entry restrictions, and because of this, we recommend that you do not purchase flights until those restrictions are lifted.
Quarantine at Time of Arrival
If you are already in the U.S., the following does not apply to you. Saint Mary’s University is following the recommendations provided by the U.S. Centers for Disease Control and Prevention (CDC), recommending that all (including U.S. citizens) who enter the U.S. from another country self-quarantine for 14 days after arrival. Please read the information from the CDC. The CDC website provides additional information also that may be of interest to you as you consider how the U.S. is managing the pandemic.
You are expected to follow this recommendation, and we are providing you an option to quarantine at Saint Mary’s. However, you may complete your quarantine prior to arriving on campus. For those living off-campus, quarantine should be done at your off-campus apartment. This added safety measure is to protect you and the Saint Mary’s community. You may know that many countries are requiring this upon entry.
It is possible that quarantine would be required at your first point of entry to the U.S. or at your final destination, and may be dependent on your initial screening when you arrive at the airport. In the U.S., accommodations for this are not provided by the government, as in some countries. Be prepared to pay for hotel if you are required to quarantine upon initial entry to the U.S. If you are approved to not quarantine at your point of entry and are allowed to go to your final destination, Saint Mary’s will provide a quarantine residence hall with private room and bath. Check-in must occur from Aug. 1-4 for new international students and August 1-8 for returning students, with the expectation that any student in quarantine at Saint Mary’s would complete their quarantine prior to orientation starting August 19 (for new students) and/or to moving to their assigned residence hall for the semester sometime around Aug. 17-18 for new students and August 21-23 for returning students. If for some unforeseen reason you cannot enter quarantine at this time, please contact Tracy Lehnertz to discuss your options.
You must notify Saint Mary’s in advance (by July 24) of your intention to quarantine at Saint Mary’s. To make a request for quarantine at Saint Mary’s, contact Marisa Quinn, assistant vice president for Student Life, at firstname.lastname@example.org and provide your arrival information.
Getting to Campus and Health Insurance Requirement
Transportation to campus – If you are unable to arrange transport from the airport to campus/quarantine, contact Tracy Lehnertz at email@example.com, at least one week prior to your planned arrival, and we will assist with arranging transport to the university and/or quarantine. The university is now scheduling van pick-ups daily from Aug. 1-8 to accommodate those arriving to quarantine with the university. You must let us know in advance of your request to utilize van pickup. Space will be limited due to COVID-19 safety precautions and the cost will be $50, charged to your Saint Mary's bill.
Groom Transportation Shuttle is not currently operating and has suspended shuttle services through August 25.
Health insurance – Saint Mary’s is requiring that you have health insurance coverage if you will be attending classes this academic year. The International Center will collect that information from you at your time of arrival or within your first week on campus, or you can send to Tracy Lehnertz at firstname.lastname@example.org. This information will be shared with our Health Services Office. You will continue to have access to Health Services on campus, but any suspected COVID case will be referred to the local hospital/clinic.
For International Students Who Cannot Return to Campus
The College is offering 12 online courses which continuing students may participate in from their home country. These courses will be offered asynchronously so time differences will not be a factor. For questions about those courses, please contact Tracy Lehnertz at email@example.com.
Maintaining Your F-1 Status
For questions regarding your F-1 visa status, please contact Tracy Lehnertz at firstname.lastname@example.org. She is the primary Designated School Official for the Winona campus and will respond to your questions in a timely manner.
Intent to Return, Withdrawal or Leave of Absence
If after considering all of the information available, you decide that you will not be returning to Saint Mary’s, please contact, Tracy Lehnertz, associate dean of International Programs, at email@example.com to begin the withdrawal process. If you will not be returning for the fall semester, but intend or hope to return in January 2021, you must request a leave of absence from the university by emailing Lehnertz, to begin the leave of absence process.
As we plan for move-in weekend, here are a few highlights:
- Early arrivals will be contacted by coaches, advisers, or moderators.
- First-year and transfer students are scheduled to move in on Thursday, Aug. 20.
- Returning students are scheduled to move in on Friday, Aug. 21, through Sunday, Aug. 23.
- Students will be assigned a specific time slot of two hours to move in between 8 a.m. and 8 p.m.
- We respectfully ask students bring no more than two guests and no guests under age 10.
- Saint Mary’s and the City of Winona both require the wearing of masks.
- We encourage students to ship items to the university prior to their arrival with their room number written on the box so maintenance can move the items to the appropriate room so it is there upon arrival.
- Social distancing protocols will be in place for all buildings. Some hallways, for example, will be one-way only, and only a few students will be moving in at one time.
- Additional directions will be sent prior to student arrival from the Office of Residence Life.
Domestic students returning from high-risk areas will also be encouraged to quarantine for 14 days, preferably from home. The Alverna Center may be an alternative place for them to do so. All students — regardless of where they are coming from — will be strongly encouraged to quarantine at home for 14 days prior to arrival on campus.
Remember to bring:
- Two masks
- Liquid hand soap
- Personal hand sanitizer
- Disinfectant wipes
- Bottle to fill up with bulk hand sanitizer
- Reusable water bottle
- Designated container for storing your mask when you're not using it (e.g. small plastic or paper sandwich bag)
CommUNITY, the student newsletter, is sent to undergraduate students via email every Thursday.
Saint Mary's continues to house students in double or single occupancy rooms while following Minnesota Department of Health recommendations. We will not be housing students in triple occupancies. In keeping with social distancing guidelines, we have spread students out to reduce the number of students using shared bathrooms, and rooms are reconfigured so beds meet social distancing requirements. Additionally, lounge spaces have been reconfigured to promote social distancing, and community kitchen areas will be available for use by reservation. Cardio rooms in residence halls are open, and students will be asked to clean equipment before and after use.
Signage is being installed about new safety protocols in various areas.
Residence halls will be fully staffed, and programming will be focused on community building. Meetings will be held via Zoom, and both in-person and virtual programming will be offered.
Both in-person and virtual programming will be offered. Outdoor activities will be encouraged, and no events will exceed 250 participants in accordance with national, state, and local guidelines.
Students who live within two hours of campus will be encouraged to return home, should they become ill or test positive for COVID-19. If they are unable to return home, we have reserved a quarantine space located off campus (Saint Mary’s Alverna Center) if they do not require medical attention. The facility is comfortable with private bathrooms, air conditioning, and meal service. We also will have staff available on the premises. Medical care will be available in conjunction with Winona Health.
External Visitors and Travel
No external overnight visitors will be permitted. Students are strongly encouraged to stay on campus as much as possible to limit external exposure to the virus.
Students must notify the university by completing the travel notification form at least 24 hours in advance of any personal travel outside of Winona County, overnight travel, or travel to high-risk states, with the exception of travel within an hour of campus in Minnesota (like Rochester, Red Wing, and Wabasha). Review the Centers for Disease Control and Prevention (CDC) Considerations for Travel and Data Tracker for high-risk travel assessment.
The Office of Student Affairs will review notifications and may follow up if necessary. The travel notification form is for informational purposes and to help with contract tracing if needed.
Commuter students who are traveling to and from home are not required to submit any notifications. If students repeatedly travel to the same destination for work, they can indicate their schedule on the travel notification form instead of filling out the form multiple times.
Students can contact the Wellness Center by calling 507-457-1492 to establish an appointment or to arrange for teleconferencing. A nurse practitioner, a registered nurse, and counselors are on campus. The door to the Wellness Center has moved to the north end of Vlazny Hall (nearest the ball fields). Once an appointment has been made, students should call using the phone at the entrance (or their cell phone) and staff will come to get them for their appointment.
Testing for COVID-19 is being made in collaboration with Mayo Clinic. Results are available within 24-36 hours. Students will quarantine in the interim and should be in contact with the Student Success Center and their professors.