Employment Description

Assistant Director of Financial Aid
Date Posted 12/06/2017
Hiring Status No Longer Accepting Applications
Location Twin Cities Campus
Position Responsibilities
The Assistant Director of Financial Aid provides financial aid services primarily to the graduate students at Saint Mary’s University.  The position reviews financial aid applications to determine financial aid award packages using federal methodology.  This position also counsels and advises students regarding financing a Saint Mary’s education, including eligibility requirements, application procedures, available programs, and student loan debt management.
  • Review and analyze financial aid application data to determine accurate and compliant financial aid award packages.  Modify financial aid packages based on changes in enrollment level, budget adjustments, additional aid, etc. and communicate changes in eligibility to students.
  • Oversee the origination and disbursement of Federal Direct, MN SELF, and private student loans.  Coordinate disbursement processes and expedite electronic return of funds, reallocations or corrections.  Ensure that the administration of the loan programs complies with federal and state regulations.
  • Transmit Direct Loan data files using EdConnect and Common Origination and Disbursement (COD) systems; ensure timely and accurate data transmissions, so that federal compliance standards are being met.
  • Utilize knowledge of federal, state and institutional aid programs and processes to counsel students (in person, in writing, and over the phone) about the financial aid process, award packages, billing statements, and financial planning for their educational expenses.
  • Work in conjunction with Business Office, Registrar, Student Central, Academic Advising, and other student services areas to resolve students’ issues.
  • Maintain current knowledge of applicable federal, state, and institutional regulations and standards to ensure compliance.
  • Actively participate in continual growth of the financial aid department: effectively managing assigned duties using a variety of technological resources; promoting a student-oriented financial aid office, etc.  Perform other duties as assigned which support the purpose and initiatives of the Financial Aid Office and the University.
Essential Skills and Abilities
  • Ability to work independently as well as collaboratively with others; take initiative to solve problems; collect, analyze, interpret, and report data in a timely manner; and produce accurate and detailed work.
  • Knowledge of regulations and legislation governing federal and state financial aid programs.
  • Knowledge of financial aid/billing policies and processes, and financial aid application processes.
  • Ability to organize, prioritize, and complete multiple work assignments in a complex work environment.
  • Strong communication skills, with the ability to provide strong customer service to students.
  • Knowledge of Microsoft Word, and Excel.
  • Experience using student management, EdConnect, NSLDS, and COD systems.
  • Ability to relate to diverse populations.
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience
Bachelor’s Degree required.  Minimum of three years of experience in higher education administration, or other customer centered position.
All job offers are contingent upon the successful completion of a criminal background check.
Additional Required Materials Cover letter, resume, and three professional references
Application Review Date 12/18/2017
Starting Date 01/08/2018
Contact Paul Terrio
Contact Email pterrio@smumn.edu
Position Full-time
Contract Length
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.