Employment Description

Assistant to the Chief Academic Officer
Date Posted 10/27/2017
Hiring Status No Longer Accepting Applications
Location Twin Cities Campus
Position Responsibilities
The Assistant to the Chief Academic Officer (CAO) provides strategic organizational and planning support for the CAO, with secondary support to the President, cabinet members, and the president emeritus. The role is accountable for all administrative details, schedules, events, and phone/email correspondence. The position also collaborates with other university offices to record meeting minutes and plan agendas related to commencement ceremonies, employee recognition awards, campus-wide inter-departmental meetings, and private meetings/dinners. Specifically, this position
  • Provides administrative support to the CAO and other university leaders’ calendar, correspondence, telephone, and travel.
  • Prepares agendas, documents and records/distributes minutes from administrative meetings  with the University Academic Council, the Council of Regents and Regent sub-committees, and other academic and budgetary planning groups
  • Reconciles monthly credit card statements and invoicing  
  • Arranges for faculty and staff gatherings throughout the year, especially all-staff holiday luncheons and a summer picnic
  • Provides support for forums and events at the Hendrickson Institute for Ethical Leadership
  • Coordinates various administrative details for commencement, including emcee script preparation, ordering awards and programs, and planning receptions
  • Initiates and produces the bi-monthly newsletter for the Schools of Graduate and Professional Programs
  • Supports annual processes such as the issuing of staff contracts, performance reviews and year-end reports
  • Other administrative or planning support as directed by the CAO
Essential Skills and Abilities
  • Strong interpersonal communication and organizational skills
  • Proficiency in MS Office products, database utilization, and report generation
  • Prioritization, multitasking, and budgeting skills
  • Confidentiality, discretion, emotional intelligence, learning agility, and flexibility
  • Professionalism and poise befitting a highly-visible role among top university officials
  • A strong spirit of service and welcome in the executive offices 
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience
  • Bachelor’s degree required, with experience in a higher education environment strongly preferred
  • Three or more years’ experience in administrative support to C-level professionals
All job offers are contingent upon the successful completion of a criminal background check.
Additional Required Materials Cover letter, resume, and three professional references
Application Review Date 11/06/2017
Starting Date 11/27/2017
Contact Abdoulaye Ba
Contact Email aba@smumn.edu
Position Full-time
Contract Length
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.