Current Employment Listings

Thank you for your interest in Saint Mary’s University of Minnesota. You must complete an application for each position for which you are applying.

Saint Mary’s adheres to the principle that all persons have equal opportunity and access to admissions, employment, facilities, and all programs and activities of the university regardless of race, color, creed, religion, national origin, gender, sexual orientation, disability, age, marital status, or status with regard to public assistance.

Academic Records Coordinator
Date Posted 10/06/2021
Hiring Status Accepting Applications
Location Twin Cities Campus
Position Responsibilities

Saint Mary’s University of Minnesota is seeking an Academic Records Coordinator for our Twin Cities campus. This position provides support services to students, faculty, staff and other constituents in the areas of academic programs and degree requirements, course scheduling, enrollment, degree verification, graduation and maintenance of student academic records. This role will provide support in commencement coordination and other registrar functions. 

  • Accurately perform academic data entry and verification within the University's student information management system to include student registration, course scheduling, grading, class rosters, transcript request processing and education verifications.
  • Follow FERPA guidelines to ensure confidentiality of records. 
  • Accurately process all student changes in a timely fashion to maintain data integrity in the student academic record.
  • Monitor students' academic progress through reporting to verify the accuracy and timeliness of all academic record entries.
  • Create and participate in the implementation of process improvements to better serve students, faculty and staff.
  • Adhere to policy and procedures outlined in the catalog and student handbook.
  • Participate in commencement activities.
  • Participate in professional development.
  • Other duties or projects as needed.
Essential Skills and Abilities

The selected candidate will have the following skills and abilities: 

  • Strong attention to detail, organizational skills, technical and analytical skills.  
  • Flexibility to learn new methodologies, technologies and systems. 
  • Ability to work with diverse groups of people, work individually and within a team.
  • Demonstrated commitment to customer service and a strong interest in student success. 
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience

Bachelor’s degree or equivalent experience working in a registrar or student services office.  

All offers of employment are contingent upon the successful completion of a criminal background check.

Additional Required Materials
Application Review Date
Starting Date
Contact Alison Block, Director of Academic Records and Systems
Contact Email ajblock@smumn.edu
Position Full-time
Contract Length
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.
EEO M/W/D/V
Apply