Current Employment Listings

Thank you for your interest in Saint Mary’s University of Minnesota. You must complete an application for each position for which you are applying.

Saint Mary’s adheres to the principle that all persons have equal opportunity and access to admissions, employment, facilities, and all programs and activities of the university regardless of race, color, creed, religion, national origin, gender, sexual orientation, disability, age, marital status, or status with regard to public assistance.

Accounts Payable Specialist
Date Posted 03/10/2021
Hiring Status Accepting Applications
Location Winona Campus
Position Responsibilities

The Accounts Payable Specialist is responsible for the overall day-to-day management, organization and coordination of the accounts payable process for the university.  Reporting to the Senior Accountant, this role will review invoices paid for compliance with university policies as well as non-profit tax guidelines and reporting.  In addition, the role ensures all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. The position will represent the function and the university in a professional manner with university employees and vendors.

  • Ensures all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment.
  • Processes imports for payment information, vendors, approvers, invoices and credit cards (expenses).
  • Processes student refunds weekly, both by ACH and check.
  • Processes bi-weekly payment of invoices, virtual (credit card), ACH and check, per the payment terms.
  • Verifies and procures proper Internal Revenue Service documentation such as W-9 forms from vendors and prepares annual 1099 forms to recipients.
  • Maintains the GP Dynamics purchasing module (aka accounts payable) regarding payment terms, voids, and other administrative updates. 
  • Researches and resolves uncashed payments to vendors.
  • Maintains student direct deposit data in GP Dynamics.
  • Ensures that record retention policies are maintained within the accounts payable area.
  • Suggests improvements to increase efficiency and accuracy of the accounts payable process, such as increasing the number of virtual payments and digitizing paper forms and processes.
Essential Skills and Abilities

The successful candidate will have the following skills and abilities: 

  • Ability to work independently with little to no supervision, as well as collaboratively with others.
  • Exceptional problem-solving skills using research and inquiry.
  • Process orientation and compliance mindset to collect, analyze, interpret, and report data in a timely manner resulting in accurate and detailed output.
  • Ability to organize, prioritize, and complete multiple work assignments in a complex work environment.
  • Working familiarity with process mapping and documentation to communicate well with non-financial stakeholders.
  • Emotional intelligence and organizational savvy to maintain discretion and confidentiality.
  • Strong working knowledge of Microsoft Office Suite, with an emphasis in Excel, and general knowledge of folder structure in File Explorer.
  • Strong communication skills, including verbal and written.
  • Ability to communicate and work well with others, especially those with limited financial literacy.
  • Position-level knowledge of sales and use tax.
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience
  • A bachelor’s degree in accounting or similar field is required. Demonstrated and relevant experience may be substituted for some or all of this requirement.
  • 2-4 years of accounts payable experience.  
  • Strong technical, computer and financial literacy is required.
  • Non-profit accounting experience is preferred. 
  • Experience with Chrome River or GP Dynamics software preferred but not required.

All offers of employment are contingent upon the successful completion of a criminal background check.

Additional Required Materials Cover letter, resume, and contact information for three professional references
Application Review Date
Starting Date
Contact Kelly Boice, Controller
Contact Email kboice@smumn.edu
Position Full-time
Contract Length 12 Month
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.
EEO M/W/D/V
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