Current Openings

The Accounts Payable Specialist is responsible for the overall day-to-day management, organization and coordination of the accounts payable process for the university.  Reporting to the Senior Accountant, this role will review invoices paid for compliance with university policies as well as non-profit tax guidelines and reporting.  In addition, the role ensures all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. The position will represent the function and the university in a professional manner with university employees and vendors.

• Ensures all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment.
• Processes imports for payment information, vendors, approvers, invoices and credit cards (expenses).
• Processes student refunds weekly, both by ACH and check.
• Processes bi-weekly payment of invoices, virtual (credit card), ACH and check, per the payment terms.
• Verifies and procures proper Internal Revenue Service documentation such as W-9 forms from vendors and prepares annual 1099 forms to recipients.
• Maintains the GP Dynamics purchasing module (aka accounts payable) regarding payment terms, voids, and other administrative updates. 
• Researches and resolves uncashed payments to vendors.
• Maintains student direct deposit data in GP Dynamics.
• Ensures that record retention policies are maintained within the accounts payable area.
• Suggests improvements to increase efficiency and accuracy of the accounts payable process, such as increasing the number of virtual payments and digitizing paper forms and processes.

The successful candidate will have the following skills and abilities: 

• Ability to work independently with little to no supervision, as well as collaboratively with others.
• Exceptional problem-solving skills using research and inquiry.
• Process orientation and compliance mindset to collect, analyze, interpret, and report data in a timely manner resulting in accurate and detailed output.
• Ability to organize, prioritize, and complete multiple work assignments in a complex work environment.
• Working familiarity with process mapping and documentation to communicate well with non-financial stakeholders.
• Emotional intelligence and organizational savvy to maintain discretion and confidentiality.
• Strong working knowledge of Microsoft Office Suite, with an emphasis in Excel, and general knowledge of folder structure in File Explorer.
• Strong communication skills, including verbal and written.
• Ability to communicate and work well with others, especially those with limited financial literacy.
• Position-level knowledge of sales and use tax.

• A bachelor’s degree in accounting or similar field is required. Demonstrated and relevant experience may be substituted for some or all of this requirement.
• 2-4 years of accounts payable experience.  
• Strong technical, computer and financial literacy is required.
• Non-profit accounting experience is preferred. 
• Experience with Chrome River or GP Dynamics software preferred but not required.

All offers of employment are contingent upon the successful completion of a criminal background check.