Current Employment Listings

Thank you for your interest in Saint Mary’s University of Minnesota. You must complete an application for each position for which you are applying.

Saint Mary’s adheres to the principle that all persons have equal opportunity and access to admissions, employment, facilities, and all programs and activities of the university regardless of race, color, creed, religion, national origin, gender, sexual orientation, disability, age, marital status, or status with regard to public assistance.

Assistant Registrar
Date Posted 02/14/2020
Hiring Status Accepting Applications
Location Winona or Twin Cities Campus
Position Responsibilities

The Assistant Registrar will serve as the transfer credit specialist for the Office of the Registrar for all student populations and manage the transcript process.  This position will perform official transfer credit evaluations, maintain course equivalency database (TES) and Transferology, as well as assist students in the formation of a degree path plan.  The Assistant Registrar will provide leadership to the academic records coordinators, supervise the student workers(s), assist with registration, course schedule, and other registrar functions.

  • Serve as the lead for the process of transfer evaluations including performing transfer evaluation credit requests for new and continuing students and ensuring that transfer credit requests follow policy
  • Track documentation for existing articulation agreements
  • Research transfer credit articulation standards within the industry and modify practices as needed
  • Serve as the lead for the Transferology and TES
  • Review course descriptions to determine equivalency with Saint Mary’s credits
  • Review and apply course substitutions and waivers
  • Adhere to academic policy and procedures
  • Develop training guides and train individuals on the degree audit
  • Assist in the planning, development, administration, testing and maintenance of degree audits
  • Research academic program requirements to ensure accuracy of the degree audits
  • Evaluate transfer credits throughout the student lifecycle and data entry of transfer credit into student information system
  • Perform other registrar functions including but not limited to course schedule and maintenance, registration, transcript issuance
  • Participate in all University commencement ceremonies
Essential Skills and Abilities

The successful candidate will have the following skills and abilities:

  • Ability to interpret, apply and explain complex information such as regulations, policies or services
  • Ability to learn new skills quickly and adapt to frequent change
  • Effectively manage multiple projects and responsibilities
  • Ability to collaborate effectively, work independently and within a team
  • Excellent interpersonal, verbal and written communication skills
  • Organized, detailed, and a solution driven problem solver
  • Strong commitment to customer service and student success
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience

Education and Experience:

  • Bachelor’s degree required
  • Two years of experience in the area of student records and registration in a university setting
  • Knowledge of the academic process
  • Experience working with a diverse population
  • Experience in a higher education environment preferred
  • Experience working in cross-functional teams

All offers of employment are contingent upon the successful completion of a criminal background check.

Additional Required Materials Include a cover letter, resume, and contact information for three professional references.
Application Review Date
Starting Date
Contact Christopher Verch
Contact Email cverch@smumn.edu
Position Full-time
Contract Length 12 Month
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.
EEO M/W/D/V
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