Current Employment Listings

Thank you for your interest in Saint Mary’s University of Minnesota. You must complete an application for each position for which you are applying.

Saint Mary’s adheres to the principle that all persons have equal opportunity and access to admissions, employment, facilities, and all programs and activities of the university regardless of race, color, creed, religion, national origin, gender, sexual orientation, disability, age, marital status, or status with regard to public assistance.

Grants Management and Writing Specialist
Date Posted 07/20/2021
Hiring Status Accepting Applications
Location Winona or Twin Cities Campus
Position Responsibilities

Saint Mary’s University of Minnesota is seeking a Grants Management and Writing Specialist to manage the grant-seeking and grant-reporting functions for the university. This individual works closely with the university grants team, Advancement colleagues, and university faculty and staff to identify grant opportunities and to develop grant proposals ensuring compliance with federal, state, and private foundation regulations and policies. In addition to fundraising, this position provides writing expertise and support for strategic correspondence produced by the Office of Advancement. The position is well-suited for candidates with exceptional writing and interpersonal skills, as well as experience in non-profit fundraising and communications.

Grants Management and Proposal Development (75%)

  • Research and interpret funding opportunities and requests for proposals from corporate, foundation, and government grant-making programs with potential for supporting university programs.
  • Work with the university grants team to confirm that proposed funding applications/proposals align with university fund development priorities, receive proper administrative approval, and comply with the granting organization’s requirements.
  • Manage grant consultant partnerships and agreed-upon deliverables.
  • Collaborate with university partners to gather information and develop content for grant proposals.
  • Review, edit and submit all final grant proposals/applications for submission ensuring all submissions are well-developed, clear, concise and conform with funding program priorities, and are compliant with the funding organization, government, and university policy.
  • Oversee the accurate and timely submission of all grant proposals and reports.
  • Use the Raiser’s Edge database to document, track, and manage requests, proposals, and awards.
  • Work with the university grants team to build a multi-year planning calendar and expand grant participation and training among faculty and staff. Maintain a calendar of recurring annual grant proposals and reports, and prepare them for submission.
  • Coordinate with the Major Gifts team to support development directors in their relationship building with individuals representing corporations and foundations. 
  • Support the Advancement team in tracking submission, awards, evaluation and reporting deadlines on the organization’s grant writing system in Raiser’s Edge and provide transparent reporting of grants to Advancement and University leadership.
  • Steward relationships within the university community by attending internal events and presentations, acknowledging the grant successes of others, and distributing grants communication via internal communication channels and the website.
  • Develop, review and update external funding policies as needed to meet changing organizational needs and requirements.

Donor Relations Writing Support (20%)

  • Provide support to Benefactor Relations and the Major Gifts team in drafting gift agreements and reviewing and editing proposals.
  • Provide support to Benefactor Relations and Advancement Services colleagues on regular updates to receipting and reporting communications.
  • Provide writing and editing support for Donor and Alumni Engagement communications.
  • Assist with writing projects as assigned by the Assistant Vice President, Advancement.

Other (5%)

  • Engage in professional development and Saint Mary’s University community-building opportunities.
  • Other duties as assigned by the Assistant Vice President, Advancement.
Essential Skills and Abilities

The selected candidate will have the following skills and abilities:

  • Exceptional writing skills - demonstrated achievement in the creative, effective use of written communication.
  • Excellent project management and organization skills.
  • An ability to work well with others in a highly collaborative environment.
  • Career history of commitment to the highest professional and ethical standards. 
  • A track record of taking personal responsibility for ensuring high-quality work and associated outcomes.
  • A self-reflective and positive disposition with a focus on continuous growth and improvement for self and others.
  • Comfort with technology, including Word, Excel, Adobe, and Google suite.
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience
  • Bachelor’s degree required.
  • Grant writing and management experience required.
  • Experience working in the nonprofit sector required, higher education experience preferred.

All offers of employment are contingent upon the successful completion of a criminal background check.

Additional Required Materials Cover letter, resume, and contact information for three professional references
Application Review Date
Starting Date
Contact Matt Musel, Director of Major and Planned Giving
Contact Email mmusel@smumn.edu
Position Full-time
Contract Length 12 Month
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.
EEO M/W/D/V
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