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Thank you for your interest in Saint Mary’s University of Minnesota. You must complete an application for each position for which you are applying.

Saint Mary’s adheres to the principle that all persons have equal opportunity and access to admissions, employment, facilities, and all programs and activities of the university regardless of race, color, creed, religion, national origin, gender, sexual orientation, disability, age, marital status, or status with regard to public assistance.

Human Resources Specialist
Date Posted 02/05/2021
Hiring Status Accepting Applications
Location Winona Campus
Position Responsibilities

Saint Mary’s University of Minnesota seeks a Human Resources Specialist to support and facilitate human resources daily operations and processes in the areas of record keeping, file maintenance, employee benefits administration, employee pre-employment administration and onboarding, and HRIS reporting and administration. The person in this highly collaborative, detail oriented and fast paced role has contact with a variety of employee groups and functional leaders throughout the university, understands HR processes and systems, delivers quality work under tight deadlines, and exemplifies customer service in every interaction. In all job responsibilities, this role must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.

Specifically, the HR Specialist 

  • Provides administrative assistance to the HR department in scheduling meetings, clerical support on ad hoc projects, and other support services.
  • Maintains and files electronic and paper HR records and reports, including personnel files, applicant logs, termination/hire logs, organization charts, position approval and status change requests, job descriptions, performance appraisals, and I-9 forms. 
  • Prepares correspondence, makes photocopies, scans/faxes documents, processes mail, and performs other related office functions.
  • Assists with the digital onboarding process for new employees to include preparation of offer letters and status change letters, scheduling new employee orientation, accurate and timely completion of employment paperwork, sexual harassment training and background checks as appropriate.
  • Interacts with HRIS databases (Greenshades and Great Plains) to retrieve information and prepare reports as needed.
  • Supports the administration of employee enrollments, changes, and terminations to group benefit plans, COBRA administration, and other SMU benefits.
  • Maintains the university’s intranet page for HR resources.
  • Maintains departmental forms, procedures, and processes, assisting with revisions as directed. 
  • Maintains and orders office supplies.
  • Performs other duties as assigned.
Essential Skills and Abilities
  • Administrative detail – demonstrates accuracy, attention to detail and thoroughness and monitors own work to ensure quality. Proactive approach towards improving processes and systems.
  • Team orientation – understands how scope of responsibility supports the broader HR function, offers assistance with a smile, contributes to HR team discussions and problem solving, knows when to follow and when to lead within scope of responsibility.
  • Problem solving—identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
  • Interpersonal Skills—maintains confidentiality, demonstrates emotional intelligence, remains open to others’ ideas and exhibits willingness to try new things.   
  • Verbal communication—speaks clearly and persuasively in positive or negative situations. 
  • Written Communication—edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. 
  • Planning/organizing—prioritizes and plans work activities, uses time efficiently and develops realistic action plans with a process oriented perspective.  Ability to multitask and prioritize, managing a heavy workload in a fast-paced, dynamic environment.
  • Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events, comfortable with ambiguity and incomplete information. 
  • Dependability—is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  • Familiarity with federal, state, and local employment law (i.e. FLSA, FMLA, ADA, ERISA, ACA) 
  • Self-motivated with the ability to operate independently, work proactively, and achieve results without close supervision.
  The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Education and Experience
  • An associate’s degree in Human Resource Management, or 2+ years HR experience, or any similar combination of education and experience is required.
  • Prior knowledge of human resource principles and practices preferred.
  • Computer proficiency in MS Word, Excel and PowerPoint, email, and the Internet is required.
  • Prior working knowledge and experience with an HRIS database preferred.

All offers of employment are contingent upon verification of educational credentials and the successful completion of a criminal background check.

Additional Required Materials Cover letter/statement of interest, resume, and 3 professional references.
Application Review Date
Starting Date
Contact Ashley Clark, Senior Human Resources Generalist
Contact Email aclark@smumn.edu
Position Full-time
Contract Length
Other Details / Information
Benefits Full
Work Sponsorship This position is not eligible for work sponsorship
  We encourage members of the protected classes as defined by the federal, state, and municipal law and those persons attracted to a university with a Lasallian Catholic identity to apply.
EEO M/W/D/V
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