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Registrar's Office

Registrar Office Services

The Registrar’s Office manages academic records, course registration, transcripts, degree verifications, and graduation processes. We also handle name changes, diploma requests, and provide support with academic policies.

Request Transcripts

All transcript requests are now made online using the National Student Clearinghouse.

Request transcripts

Grading Policies

Your success is just important to us as it is to you. Find the information you need to be at your best.

Grading Policies

Program Changes and Withdrawals

This section provides information on how to request changes to your academic program or initiate a withdrawal. Whether you need to switch programs, take a leave of absence, or withdraw from the university, you’ll find the necessary steps, deadlines, and resources to guide you through the process. For assistance, contact the Registrar’s Office or your program advisor.

Winona Undergraduate Students SGPP Students (Graduate and Bachelor Completion)

Course Catalogs

A comprehensive resource detailing academic programs, courses, degree requirements, policies, and more to support students in planning their educational journey. Students are bound by the graduation requirements of their respective catalog in place when they enter Saint Mary’s.

  • The university reserves the right to revise, supplement, and otherwise amend the policies and procedures contained in these catalogs. The university further reserves the right to cancel programs and courses or change the schedule of courses, for any reason. The university also reserves the right to change the curriculum and may make such changes without notice to students. These catalogs should not be read as a guarantee of the classes or courses set out herein.

    Please note that the areas of study information presented on this website reflects the most current academic requirements and policies, and they take precedence over any printed versions.

Registering for Classes

You must be officially registered to attend classes and receive credit. If a course is full, you may be placed on a waitlist. For specific waitlist procedures, please consult your program staff. Registration requests can be submitted online through the Nest.

Course Drop/Withdrawal

The course drop/withdrawal deadline is the final date to make changes to your schedule without potential penalties.

  • Course Withdrawal

    After the change of registration period, a student may withdraw from a semester-length course(s) by submitting the approved course withdrawal form to the registrar’s office. It is the student’s responsibility to withdraw from a course for which the student is registered but does not plan to attend. When a student withdraws from a course, the student will receive a grade of W. Failure to withdraw from a course a student is not attending will result in a grade of F. Appropriate consideration should be given prior to a course withdrawal since it may affect student enrollment status, financial aid status or other considerations.

    A student may withdraw from a semester-length course up to the 12th week of the semester. In this case the permanent record will show a notation of W after the course. Specific dates for course withdrawal deadlines may be obtained from the registrar’s office. Withdrawal dates for short courses may also be obtained in the registrar’s office.

  • Course Drop/Withdrawal Policy

    The course drop period is the first seven calendar days of the semester or the first seven days of a course delivered in the first or second eight-week term. Courses may be dropped during this period with no financial penalty and will not appear on the student’s permanent record.

    Changes in registration must be made online through the student portal or in writing by completing the course drop and withdrawal form. Tuition refunds for courses dropped are subject to the course drop/ withdrawal policy.

    Students must formally drop or withdraw from a course for which they have registered, but do not plan to attend or complete. Failure to withdraw before the first 50% of the elapsed course time will result in a grade of WF.

    Students who drop a course online through the designated drop period will have the course removed from the transcript.

    Written requests to drop or withdraw from a course must be submitted through the course withdrawal form located on the Student Portal.

    Written requests received once the drop period has ended will incur liability for payment.

    Tuition Refund

    Tuition refund for courses are calculated based on the length of the course and the week the course withdrawal was requested. A week is defined as Monday through Sunday.

    Courses 8 Weeks or Less

    • During the first week of the class: 100%
    • During the second week of the class: 50%
    • During the third week of the class: None

     

    Courses Greater than 8 Weeks in Length

    • During the first week of class: 100%
    • During the second week of class: 75%
    • During the third week of class: 50%
    • During the fourth week of the class: None

    Withdrawals requested after the drop period ends and up to the first 50% of the course will result in the grade of W on the student’s transcript. Withdrawals requested after 50% of the scheduled course has been completed will result in a grade of WF (No Credit) on the student’s transcript.

    Weekend Courses

    Students must drop the course prior to the first date of class to receive a full refund. Withdrawals requested after the course has begun will result in no refund and a grade of WF (No Credit) on the transcript.

Graduation and Commencement

The Registrar’s Office oversees academic records, registration, degree verification, and graduation services. For information on upcoming graduation ceremonies and degree conferral, visit the Commencement pages.

Winona Undergraduate Commencement SGPP (Graduate and Bachelor's Completion) Commencement

Additional Registrar’s Services

For any of these listed services, students, alumni, and others will need to reach out directly to the Registrar’s Office for assistance.

    • Obtaining an Apostille is one way to certify school records (i.e. your degree, transcript, or coursework) so that a foreign entity recognizes your studies at the University of Minnesota and can be done so through the Minnesota Secretary of State. Either notarization or an Apostille may be necessary in order for you to study or work abroad. For more information, please visit the Secretary of State website.
    • Saint Mary’s may notarize your documents for you to then take to the Secretary State. Please allow 2 weeks after receipt of all documents to be notarized. Please contact the Secretary of State for timelines on the apostille process.
    • Secretary of State website: https://www.sos.state.mn.us/notary-apostille/apostille-authentication/

  • To order a duplicate diploma, students must submit a Duplicate Diploma Request Form along with the required payment. The Registrar’s Office will process the request and issue a replacement diploma once the payment has been received. For more details or to submit the form, contact the Registrar’s Office.

  • To request a name change, students/Alumni must submit a completed Name Change Form along with supporting documentation, such as a marriage certificate, court order, or government-issued ID reflecting the new name. Once processed, the Registrar’s Office will update the student’s records, including transcripts and diplomas, to reflect the new name. For assistance or to submit the form, contact the Registrar’s Office.

  • Students, alumni, and credentialing personnel may call the National Student Clearinghouse at 703-742-7791 or visit their website. Please note that there is a fee for using the National Student Clearinghouse. Additionally, you can connect with our Registrar’s Office by phone or email for further assistance.

Winona Undergraduate students

 

Registrar’s Office
Saint Mary’s University of Minnesota
700 Terrace Heights #32
Winona, MN 55987-1399

507-457-1501
registrar-win@smumn.edu

Graduate and Bachelor’s Completion students

 

Office of the Registrar
Saint Mary’s University of Minnesota
2500 Park Avenue
Minneapolis, MN 55404-4403

612-728-5135
tcregistrar@smumn.edu

Enrollment Status

Graduate students are classified based on the number of credits enrolled per semester. This status determines eligibility for financial aid, benefits, and other requirements.

  • Full-time = 12+ credits per semester

    3/4 time = 9-11 credits per semester

    Half-time = 6-8 credits per semester

  • Full-time = 6 credits per semester

    3/4 time = 4-5 credits per semester

    Half-time = 3 credits per semester

Committed to Serve

Committed to serving the needs of all prospective and current students, faculty, staff, alumni, and external constituents, the registrar’s office provides services in the areas of course and classroom scheduling, registration, commencement coordination, degree completions, and reporting, as well as ensuring the integrity and confidentiality of the university’s academic records. We ensure that the policies outlined in the student handbook and catalog are consistently followed across all academic units.

The registrar’s office ensures the integrity, accuracy, and security of all academic records of current and former students; facilitates effective student registration and enrollment; builds secure student data files and sets policy and procedure for their responsible use; maintains up-to-date course schedules, catalogs, and final examination schedules; manages efficient use of classrooms; and supervises and maintains the degree audit system.

The registrar supervises the processes for the articulation of transfer credits, graduation and certification of degrees, enrollment and degree verification, production of official transcripts, and diplomas. The registrar’s office counsels and advises students, faculty, and staff on academic matters; and interprets and enforces policies and regulations of the University and FERPA.