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HR launches new recruiting and hiring platform

July 27, 2021

Cardinal Update News Newsletters

The Human Resources team is pleased to announce that iCIMS will be our new applicant recruiting, tracking, and hiring system. The target go live date is Monday, Sept. 20. iCIMS is a talent management software platform that replaces Applicant Tracker. With iCIMS, hiring managers will be able to digitally request new positions, obtain approval signatures, and create job posting text. Hiring managers and their search committees will be able to organize and review applicant pools, select finalists, and onboard new hires — all electronically. The system is completely digital and eliminates the need to print paper forms, obtain ink approval signatures, or track paper document flow between departments.

Since December 2020, the HR and IT teams, together with iCIMS implementation specialists, have been configuring and testing the system for streamlined efficiency based on our current workflow process. Key improvements for hiring managers and search committees include:

  • Position request creation and approval is all done via electronic approval within iCIMS.
  • Budget approval will be included in the workflow.
  • Review of applicant submission materials — resume/CV, cover letter, mission statement, and other documents can be done in real time as a group.
  • One of our HR team members will be a dedicated recruiter for each position to assist with process workflow, offer creation/delivery, and onboarding. We’ve adopted this approach recently in response to the large number of job openings and dearth of applicants for Saint Mary’s positions. It’s produced very good results, so it will be incorporated as part of the new iCIMS platform and workflow.

Hiring managers should continue to use Applicant Tracker to post new positions and close all current open positions through Friday, Sept. 17. Beginning Monday, Sept. 20, all new positions will be requested and approved through iCIMS. In preparation for the launch of iCIMS, we encourage hiring managers to start familiarizing themselves with the platform by visiting the iCIMS Training Library: Getting Started for Hiring Managers.

As an additional next step for hiring managers, please review your current job postings in Applicant Tracker and make an extra effort to complete your searches quickly and close them out with the current candidate pools as soon as you can.

More details, including additional training links, will be shared regularly via Cardinal Update as we approach our go live date of Monday, Sept. 20. If you have questions or want further information, contact Abbie Henningson, talent acquisition manager at Ext. 7113 or or Dave Miliotis, vice president for human resources at Ext. 1421 or