As the number of internal and external events on Winona Campus continues to increase, it is important to ensure we are providing the best possible experience for students, faculty, staff, and guests attending these events.
Going forward, all internal events being scheduled on campus must be requested using Event Services new Internal Event Request Form. This form will capture initial information that the department needs to know to help you run your event successfully, and provide the opportunity for Event Staff to go through any questions you may have. This change will help improve coordination with other departments that may also be involved in supporting your event, such as Catering, Marketing and Communication, IT, and Maintenance. It will also help Event Services track everything occurring on campus at a given time to manage things like parking needs, or the scheduling of other internal and external events.
You can find the form on the Event Services webpage by navigating to the “Request an Internal Event” link (at the very top of the page), or you can download the form directly here.
Please email the completed form to Lynette Johnson, senior director of arts and event services, at ljohnson@smumn.edu to begin the reservation process. Once received, a staff member from Event Services will follow up with any questions. After your event has been approved, Event Services will reserve your event in Astra for you, and you will receive an event confirmation.
* If you are in need of a classroom for a meeting space that has no set up or catering needs, you can continue to submit your meeting requests directly to Astra here.
