Student Senate meeting minutes - March 23 - Saint Mary's University of Minnesota

March 25, 2021

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Student Senate Meeting Minutes
March 23, 2021

Meeting called to order by President Kendall Archer at 7 p.m.

Prayer by Collin van Waardenburg

Members present: Cece Abel, Kendall Archer, Samantha Carlson, Larkin Clem, Jake Emeott, Sarah Fowler, Mary Furlong, Gabriel Graves, Riley Hall, Noah Kimel, Jonathon Krull, Abigail Lang, Thomas Magnavite, Allison Moysis, Tara Nikolich, Nicole Noreen, Lyanna Novak, Enitan Onayiga, Sophia O’Neil, Angel Sacta Espinoza, Joseph Schauf, Ryan Stoynich, Collin van Waardenburg, Destiny Walker, and Elijah Williams

Members absent: Megan Kowalis

Discussion items

Variety Show request for senate sponsorship
- Hannah Hagberg present to discuss the Variety Show, asking for senate to buy an ad for their website
  - An ad for student organizations is $20 for on the website, $25 for on the website and vocal shout out
- Gabriel Graves motions to purchase an ad at $25
- Sophia O’Neil seconds
- Motion passes with one abstention to purchase an ad at $25
Nordic Ski Club budget
- Natalie Fink present from the club
  - Open to all individuals interested in skiing (no experience needed)
  - Does 4-5 races typically in a year
  - Expenses are mainly travel-related and race fees
  - Members also pay a portion of the fees to compete
  - Club fund raises by putting on a race here at Saint Mary’s
    - Exploring a Culver’s fundraiser and other options as well
- Requested funding at $9,889
- Recommended funding at $7,790
  - Medals for Races-$144
  - Spray Paint-$10
  - Ski Passes/Race Fees-$2,805
  - Advertising-$14
  - Travel-$4,810
- Motion to fund at $3,780 by Joseph Schauf due to senate bylaws
  - Last year they received around $3,000; due to bylaws, clubs can only increase their budget by 20% each year
- Seconded by Sophia O’Neil
- President Kendall Archer announces that a motion for debate needs to be made
- Joseph Schauf contests the ruling of the chair
- Lyanna Novak motions to add 5 minutes to the discussion
- Samantha Carlson seconds the motion to add 5 minutes
- Motion to fund at $3,780 passes unanimously
Cardinal Dance Team budget
- Caroline Woodle present
  - The team has been on/off for the past few years, working to bring it back
  - Looking to secure funding for dance shoes, tights, and advertising
- Requested funding at $400
  - Dance shoes-$200
  - Tights-$160
  - Advertising-$20
- Recommended funding at $380
- Motion to fund at $380 by Lyanna Novak
- Seconded by Sophia O’Neil
- Motion to fund at $380 passes unanimously
STPLC budget
- David French present
  - Saint Theresa and Saint Peter Leadership Club
    - Service-oriented, has previously done a coat drive and reverse trick or treat
    - Works to bring in Ted Talk caliber speakers every year
- Requested funding at $2,587
  - Speaker-$2,000
  - Advertising-$12
  - Hotel for speaker-$65
- Recommended funding at $2,080
- Motion to fund at $2,080 by Riley Hall
- Seconded by Enitan Onayiga
- Joseph Schauf point of orders due to bylaws involving budget increases
- Riley Hall and Joseph Schauf discuss how the club membership and event turnout makes mathematical sense in regards to the student activities fee
- Riley Hall moves to suspend the bylaws and fund at $2,080
- Seconded by Sophia O’Neil
- Lyanna Novak moves to add 5 minutes to the discussion
- Seconded by Sophia O’Neil
- Motion to suspend the bylaws passes with 3 abstentions
- Riley Hall moves to fund at $2,080
- Seconded by Joseph Schauf
- Motion to fund at $2,080 passes with 2 abstentions
Garden Club budget
- Will be heard in the future
BSA budget
- Will be heard in the future
Executive Board updates
- Kendall Archer, president
  - Congratulations to Elijah, he will be next years Student Senate president
  - If interested in running for class officer contact me, elections are on April 8. Petitions due April 6.
  - Tomorrow (Wednesday) is the e-board election
  - Plazapalooza is April 28; we need ideas for the senate’s “minute to win it” activity at the event
- Jonathon Krull, VP of Media and Communications and executive assistant
  - E-board elections are tomorrow!
    - Ballots will be emailed out at 7 a.m. tomorrow
- Angel Sacta Espinosa, VP for Campus Affairs
  - Capital improvements are being finalized, possibly beginning discussion at senate next week
  - Meeting with Jim Bedtke to go over the capital improvements
- Nicole Noreen, VP for Financial Affairs
  - Working on budgets
  - Working with James McGuire and R.I.S.E. to inventory the club lockers
- Destiny Walker, VP for Multicultural Affairs
  - Black History Exhibit in the Lillian Hogan Davis Gallery in Toner; check it out
  - SAGA is having their e-board elections
- Mary Furlong, VP for Academic Affairs
  - Fall registration is coming up next week!
  - Summer course registration opened up yesterday
- Elijah Williams, VP for Student Life
  - Housing registration opens up next week, watch your emails
  - Fill out the travel form if you are going home for Easter
    - Free COVID-19 testing (saliva kits) available if interested before you leave, fill out the travel form first
- Sarah Fowler, SAC president
  - E-board nominations for SAC currently underway, nominations close on April 4
  - Election on April 11 in the SAC meeting
  - Coffee and Cocoa on Thursday, 8 to 11 a.m. in Saint Mary’s Hall
  - Mini golf on Saturday in the SLC
- Marisa Naryka, adviser
  - No updates

Class officer reports
- Freshman: No updates
- Sophomore: No updates
- Junior: No updates
- Senior: Met with Marisa to discuss Senior Day, fun plans in the works!
Senator concerns
- Where will the executive board election ballot be?
  - Everyone will be emailed the ballot, it will be in the SMUMNSENATE Instagram bio, and on QR codes around campus
- Issues with the QR codes for the presidential ballots
- When will people know the results of the e-board elections?
  - Within 48 hours of ballots closing
- Do we have an update on the internet situation?
  - Reached out to Derek in regards to IT issues, have not heard back yet
  - Continue reaching out to the HelpDesk if you have issues with WiFi
- Last week, we received emails daily from alumni relations in regards to soliciting donations from students. How come they can send out emails frequently to all of the campus? Students also were met all around campus by them asking for donations. Numerous senators have experienced this.
  - It looks good to benefactors and donors to see the student body giving to the campus
  - We will address the email issue as well
  - Marisa will bring it up to alumni relations, recommend them coming to Senate first in the future
- How do we want to handle this?
  - We could form a committee, file a complaint, or Marisa could have a conversation with them
- In regards to Campus Ministry sending out emails frequently, they have special permission to send out emails in regards to prayer requests and events.
  - As a Lasallian Catholic institution, we look to build community through this
  - Prayer requests come from the Twin Cities Campus Ministry
- Motion to Adjourn at 8:10 p.m.
  - Motioned by Lyanna Novak
  - Seconded by Ryan Stoynich
  - Time 8:10 p.m.

Student Senate meeting minutes – March 23